What Is a Secure Data Room?

Secure dataroom is a tool on the web which allows files to be uploaded quickly and easily. They can be opened by authorized users or shared with them or downloaded. It is used by businesses to share important documents to a large number of stakeholders in order to conduct due diligence in compliance, litigation, corporate transactions and fundraising. When compared to other tools, such as Google Drive or Dropbox, secured data rooms have numerous features to guard against unauthorized access to and use of confidential business data by third parties.

Cloud-based secure data rooms provide drag-and-drop bulk uploads and a powerful search feature with full-text search capabilities as well as a numbered index for all uploaded documents, and dynamic watermarking which links the name of an authorized user to all prints or images. Advanced systems, like CapLinked, offer additional features to safeguard privacy of data. For instance, FileProtect is a proprietary DRM solution provided by CapLinked that blacks out sensitive areas of the document using the use of a “fence view” to prevent screenshots and further dissemination.

Although a secure data room might cost more than other data room due diligence tools like Google Drive or Dropbox, the costs of using a common file-sharing service to share confidential business information are often much greater. Inappropriate use of confidential information can result in lawsuits, fines and reputational damage. A secure data room that is well-equipped gives a professional impression and can make or break the terms of a deal. To learn more about a secure data room and how it can assist you in meeting your requirements, request an individual demo today.

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