A board management tool (or software) is a software that helps your organization improve its governance. They are generally used by board members, committees, and executive teams to communicate information and conduct business. The best board management software lets you create a central point of truth, simplify meetings, and take charge of your company’s workflow.
A good digital board management system can help board members and administrators spend less time doing manual tasks such as preparing agendas for meetings, preparing and sharing board packets and locating misplaced documents. They can also help reduce the chance of cybersecurity-related incidents by eliminating unsecured file-sharing methods like email. The best boardrooms employ a secure, robust platform that has built-in advanced cyber security.
Using a digital board portal can help organize and manage vital documents in one location, allowing all contributors to find what they need without having to search through heavy, bulky PDF documents on shared drives or re-send emails that were previously sent out of sequence. Board document management systems also provide granular permissions to ensure that important records are only accessible to those who need it.
Making everything work for the board meeting can be a challenge even for the most organized group of people. Board management tools can streamline the process by integrating an agenda with online workspaces, video conference integrations. They also make it easier to keep track of and distribute meeting minutes and keep track of action items using automated reminders as well as other useful features.
