It’s your job as a manager to ensure that your team is properly organized. The multitude of tools for managing work can make the job overwhelming, but some of them are more effective than others. The key is to determine the tools and processes that best match the needs of my explanation your particular team and then concentrate on how you can use them to get the most efficiency.
Prioritization is the root cause of many organizational issues. Trying to juggle multiple tasks at the same time can be distracting and even unproductive, causing you to spend your time on things that aren’t worth it and ignoring more valuable ones. Prioritizing tasks based on their importance and the effort required to complete them is the most effective way to avoid this. If you’re unsure how to organize your work, identify the strategic goals for your organization and the OKRs for the entire organization. Then, link your work to these overarching goals by linking tasks with their respective deadlines and deliverables.
When your team has everything they need in one place, it’s easier to keep track of projects and meet deadlines. Making use of templates for projects to streamline your processes and speed up reviews and approvals is one way to accomplish this. Checklists for repetitive tasks are a great way to save time and improve accuracy. Also when tasks are clearly assigned to team members, it’s easy to see who is responsible for moving each project forward. This also prevents a bottleneck that could occur when a single person is stuck on an insignificant task while everyone else waits to get started.