In light of the influenza pandemic the majority of board meetings are being held online. Remote work is likely to be a constant change in the way board members are expected to work. It is therefore essential to ensure that your meetings are productive and enjoyable. This article will offer simple practices you can use to improve your virtual meetings.
Set specific goals for each agenda item. This will prevent you from the unnecessary repetition of discussions and ensure that everyone in the meeting feel valued for their input. It is crucial to know if a discussion topic is intended to generate information, to stimulate discussion or to come to an agreement so that your group doesn’t continue to discuss the same issue after it’s been dealt with.
Make sure that board members test their Wi-Fi and audio/video equipment prior the meeting to ensure it will run smoothly. In addition, it’s a good practice to remind your attendees to turn off their phones when they aren’t speaking in order to reduce background noise and eliminate distractions.
Post the minutes of each meeting on your portal, and send a link your board members via email. This will keep everyone on the same page and increase accountability between meetings. A dedicated software for managing boards such as click here to find out more post about who can chair a board meeting Boardable can also assist in organizing and store all your board documents in one location.
